Education
How ViewWise Helps the Education Industry
Computhink provides Document Management / Content Management Solutions for the K-12 School Districts and Higher Education Institutions. Computhink’s ViewWise® streamlines business processes, improves customer service, reduces costs, and helps ensure compliance.
Educational institutions face a multitude of challenges generated by the enormous volume
of emails as well as paper and electronic documents handled every day. Such documents
include enrollment papers, applications, parent and student correspondence, student health
records, accounting, personnel files, special education records, rosters, transcripts, testing results, and many more. ViewWise helps schools respond to and serve the demands and needs of a diverse constituency of students, parents, teachers, state and federal
regulators, and taxpayers... and that’s just naming a small segment of the groups interested in an educational facility’s documents. ViewWise is proven to boost productivity and facilitate compliance by digitizing, standardizing, and automating business processes.
Recognized benefits include:
- Establish a central repository with access security privileges assigned of student and teacher records
- Automate business processes and route documents or forms for submission and approval
- Reduce paper, copy and storage costs
- Provide complete document security and disaster recovery
- Provide online access of information and resources to students, teachers, parents, and administration
- Have the ability to create annotations, redactions, revisions, and versions to documents such as contracts and budget revisions
- Print, email, and fax right from ViewWise without the need for the native application which saves on license costs
- Apply retention rules to documents to save on data storage while complying with regulations
- Facilitate collaboration from remote sites by providing online access to information and resources
- Review Audit trails for user and document activity performed in the system
- Help compliance with the Family Education Rights and Privacy Act (FERPA), Children’s Internet Protection Act (CIPA), Health
- Insurance Portability and Accountability (HIPAA)
Testimonials:
Auburn-Washburn School District. KS
The Auburn-Washburn School District consists of nine schools and a total of 903 teachers and administrators who use Email through the district’s main server. These 903 education professionals average 12,000-14,000 emails per day. Most organizations need an Email archive with search and retrieval functionality, and school districts are just as susceptible to litigation as any organization.
“If the time should come when we are responsible for e-discovery, then the cost of this installation will be extremely minimal compared to our potential savings in civil judgments or federal non-compliance fines. People need to know this is a law and must be taken seriously,” said Mark Mitchell, Auburn-Washburn School District Network Specialist.
Truckee Meadows Community College, Nevada
Truckee’s Financial Aid Department has integrated ViewWise with its Novell Groupwise® system to handle financial aid records and to process applications. Truckee’s Admissions / Records Department has requested the installation of ViewWise in the future.
Milan School District, Tennessee
Milan has installed Computhink’s ViewWise IDM Solution for use in its Special Education Department, where they are required to scan and archive all student records including IEPs and evaluations.
