Education
How ViewWise has helped organizations in your industry
Computhink provides Document Management / Content Management Solutions for the K-12 School Districts and Higher Education Institutions. Computhink’s ViewWise® streamlines business processes, improves customer service, reduces costs, and helps ensure compliance.
Educational institutions face a multitude of challenges generated by the enormous volume of emails as well as paper and electronic documents handled every day. Such documents include enrollment papers, applications, parent and student correspondence, student health records, accounting, personnel files, special education records, rosters, transcripts, testing results, and many more. ViewWise helps schools respond to and serve the demands and needs of a diverse constituency of students, parents, teachers, state and federal regulators, and taxpayers, just to name a few. It's proven to boost productivity and facilitate compliance by digitizing, standardizing, and automating business processes.
K-12 and Higher Educational Institutions can benefit by:
- Establishing a central repository of student and teacher records
- Automating business processes such as forms submission and approval
- Reducing costs of paper, copy, and storage
- Accessing documents based on security privileges
- Providing online access of information and resources to students, teachers, parents, and administration. Better service and collaboration speeds up decision making based on access to that information.
- Having the ability to create annotations, redactions, revisions, and versions to documents such as contracts and budget revisions
- Applying retention rules to documents to save on data storage while complying with regulations
- Reviewing Audit trails for all document activity performed within the system
- Assisting in compliance with the Family Education Rights and Privacy Act (FERPA), Children’s Internet Protection Act (CIPA), Health Insurance Portability and Accountability (HIPAA).
Testimonials:
Auburn-Washburn School District. KS
The Auburn-Washburn School District consists of nine schools and a total of 903 teachers and administrators who use Email through the district’s main server. These 903 education professionals average 12,000-14,000 emails per day. Most organizations need an Email archive with search and retrieval functionality, and school districts are just as susceptible to litigation as any organization.
“If the time should come when we are responsible for e-discovery, then the cost of this installation will be extremely minimal compared to our potential savings in civil judgments or federal non-compliance fines. People need to know this is a law and must be taken seriously,” said Mark Mitchell, Auburn-Washburn School District Network Specialist.
Truckee Meadows Community College, Nevada
Truckee’s Financial Aid Department has integrated ViewWise with its Novell Groupwise® system to handle financial aid records and to process applications. Truckee’s Admissions / Records Department has requested the installation of ViewWise in the future.
Milan School District, Tennessee
Milan has installed Computhink’s ViewWise IDM Solution for use in its Special Education Department, where they are required to scan and archive all student records including IEPs and evaluations.
