Accounting / CPAs
How ViewWise has helped organizations in your industry
Computhink provides Document Management / Content Management Solutions for Accounting and CPA Firms. Computhink’s ViewWise® streamlines business processes, improves customer service, reduces costs, and helps ensure compliance. ViewWise has received a top ranking of 4.5 stars from CPA Technology Advisor.
Accounting and CPA Firms are paper intensive environments that need to reduce costs, increase service levels and operational efficiencies, and also comply with various regulatory laws. Such regulatory laws include Graham-Leach-Bliley, SEC 17a-3 and 17a-4, The Patriot Act, Sarbanes-Oxley sections 302 and 404 for public companies, IRS Rev. Proc. 97-22 and NASD 3010 & NYSE 342.
Recognized ViewWise® benefits include:
- Establishing a central repository by departments with access security privileges assigned
- Automating business processes and route documents and files for further action
- Applying retention rules to documents to save on data storage and comply with regulations
- Review audit trails for all documents activity performed within the system. Track where files are, when they were accessed, and by whom.
- Facilitate collaboration from remote sites by providing online access to information and resources.
- Provide complete document security and disaster recovery.
- Reduction of paper, copy and storage costs
- Print, email, and fax right from ViewWise without the need for the native application which saves on license costs.
- Having the ability to create annotations, redactions, revisions and versions to reliably retrieve current and historical information and prove its authenticity
ViewWise® Features:
- Full Text Search and Retrieval
- Secure and encrypted storage
- Document Routing / Workflow / Business Process Management
- Batch Scanning Capability
- Support for over 400 file formats
- Microsoft® Outlook / Office® Integration
- Automated Email Archiving
- Export / Print in PDF and other image file formats
- Direct printer driver Integration – eliminate scanning
- Scalable open architecture
- Document Check-in / Check-out
- Secured Web access to required information for remote offices / workers
- Intuitive, simple user interface
ViewWise stores your files electronically and ensures your documents are protected in the event of a disaster, while easy and fast retrieval speeds up the regulatory audit process.
Testimonials:
“We’ve gotten an extremely large ROI (return on investment). It takes half the time - we keep track of time as an accounting firm. Instead of 20 routing sheets for a document, we have one. . . We implemented it and got rid of all of our filing cabinets. . . It’s the greatest thing since sliced bread.”
- David Pino, William, Pitts and Beard LLC.
Williams, Pitts and Beard, PLLC, a CPA firm in Hernando, Miss., utilizes Computhink's ViewWise for its integrated Document Management Solution to achieve impressive productivity gains and cost savings. In 2000, 15 tax consultants had 180 hours each of overtime. The next year this dropped to just three hours each of overtime as a direct result of implementing ViewWise. At $50 per hour, the firm directly saved over $132,000 dollars. More importantly the streamlining of information processing by ViewWise resulted in significant reduction of the firm's 30-step accounting process. Overall, ViewWise reduced time needed in some processes by 80%, giving employees more time to cultivate client relationships and generate more billable hours.
Compliance
The Challenge: In the arena of corporate governance and compliance, the FRCP Amendment and the Sarbanes-Oxley Act (SOX) has commanded considerable attention, and deservedly so. Developed in response to accounting scandals that rocked the corporate world, SOX is aimed at improving the transparency and accuracy of financial accounting and record keeping of U.S. publicly traded companies. SOX sections 404 and 409, involve monitoring and reporting content as well as the process of managing information. Although some of the technology requirements overlap, there are additional capabilities needed. Specifically, these regulations require process management and monitoring of the information, not just storage and retrieval. SOX was enacted to ensure that U.S. publicly owned companies establish and maintain internal controls, as outlined in Sections 103-a and 404-b of the regulation. Failure to comply with SOX may lead to great penalties, including fines and/or prison time.
Ammendments to the FRCP included a new set of rules which require U.S. companies to keep better track of their employees' e-mails, instant messages and other electronic documents in the event the companies are sued, legal experts say. They are part of amendments to federal rules governing civil litigation and were approved by the Supreme Court's administrative arm.
More on compliance and rules and regulations.
