Computhink® Ensures E-Mail Compliance for GroupWise® (pdf view)

The ViewWise Email Archive Service for GroupWise® helps your organization address government email retention regulations such as the Federal Rules of Civil Procedure (FRCP), Sarbanes-Oxley, SEC Rule 17a, and NASD Rule 3010. This solution provides a comprehensive archive solution for all incoming, outgoing and internal GroupWise email messages (including attachments). Once in ViewWise the content can be retrieved based on address information or actual email content.

ViewWise® allows archiving of email and their attachments. Supports searching of over 350 file formats - without the native authoring application. Click here for file formats supported.

Figure 1 – The GroupWise client showing an email message with two attachments. This email has been picked up by the ViewWise Email Archive Service and archived into the ViewWise Integrated Document Management system.

Why use the Email Archive Service for GroupWise®?

With email retention regulations, such as those required by the Federal Rules of Civil Procedure (FRCP), Security & Exchanges Commission (SEC), the Florida Sunshine Act, and the Health Insurance Portability and Accountability ACT of 1996 (HIPAA), it has become critical for organizations to maintain a secure and easily searchable archive of their email.

Figure 2 – The ViewWise Desktop Client showing the archived version of the above email, including attachments and additional archive information. Emails can be located by using the navigating the tree in the upper left, or performing an index based search (values for the displayed email are shown in the bottom left), or a Full Text search based of words contained in the email message and its attachments.

What does ViewWise® Integrated Document Management do for me?

• Secure and encrypted storage of content.
• Controlled access to archived content.
• Audit trail for tracking activity in the archive.
• Optional Version and Revision control for tracking changes made to content.
• Multiple search options including; Full text searching of the email message and attachments, Index field based, and by navigating the filing structure (e.g. by date or week number email was archived).
• Output options (print, email, fax, export, send to) based on user security rights.
• View the majority of email attachments right in ViewWise (without having the authoring application).
• Expandable system to meet other business needs – setting the stage for a scalable, enterprise wide integrated document management system.

What does the ViewWise Email Archive Service for GroupWise® do for me?

• A flexible configuration.
• Provides automated, unattended processing of content from GroupWise to ViewWise.
• No user intervention – ensures adherence to your organizations e-mail usage and retention policies, as well as most retention related regulations.
• Archive from multiple GroupWise locations to ViewWise.
• Integrated exception handling process.

Sample Configuration Diagram