Document Management ROI
Nothing is more important than a swift return on your investment..

The Importance of Return on Investment

In successful organizations, the return on investment (ROI) is the most important factor when deciding whether to make a purchase. The ROI for document managment is realized immediately due to the many following reasons.

The Cost of Paper

Organizations spend thousands of dollars on paper, from photocopying and printing of paper records to the many forms used throughout the business process. There are many reasons that the cost of paper is rising for organizations.
  • Information is doubling every 2.5 years.
  • Pages-per-employee is increasing at 10% per year.
  • Organizations now maintain 30 times more data than in 1999.
  • The US annually spends $25-35 billion filing, storing, and retrieving paper.
  • The number of pages consumed in US offices is going up at the rate of 20% per year.

 

 Return on Investment

The Cost of Handling Paper

The time spent searching for, reviewing, routing, processing, filing, and updating your documents is wasted time and money.
  • 75% of the cost of a document is in management and logistics.
  • Typical office workers spend 40% of their time looking for properly-stored information.
  • Professionals spend over 500 hours annually reviewing and routing files.
  • ...and another 150 hours looking for incorrectly filed documents.
  • The average document is copied 9 times.
  • 70% of time is spent processing paper.

The Cost of Losing Information

Costs don’t stop at the actual purchase, printing, and storing of paper around the office. Distributed content, stored locally, is at high risk of vanishing or destruction. You will be faced with the cost of recreating this content without Document Management, which achieves the following:
  • Guards against lost information during corporate downsizing
  • Acts as central repository for employee-generated information
  • Stores documents in a central, accessible, and searchable location versus on individual, local machines
  • Eliminates worry and cost of paper degradation or destruction

Document Management Benefits

The Cost of Litigation

Your organization could lose countless hours in response to audit requests.
  • Utilize preset retention schedules.
  • Assure that if litigation arises you have easy access to information and records.
  • Ease of access and assured retention can save an organization thousands of dollars in costs associated with discovery.
  • Remember, typical office workers ALREADY spend 40% of their time looking for information; how many weeks you would lose if faced with an audit request?
*Statistics from Gartner / IDC


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